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Academy head of operations and Academy designated safeguarding officer
Mansfield Town · Mansfield, Belgium
Job title: Head of Academy operations
Reports to: Academy manager
Line manager: Academy manager
Key responsibilities / description of duties:
- To coordinate logistical aspects of the Academy, ensuring all player and staff documentation is up to date. Ensure databases are current, liaise with the EFL/Premier League, Football Association and County FA.
- Liaise with PGAAC to be the Club nominated Coordinator
- To ensure that all PGAAC requirements are met
- Ensure all U9-U18 trialist/player paperwork is completed & assign players to systems.
- Track PRS cards and any lost or damaged to charge parents
- Arrange pre/mid/end-of-trial meetings, track trial dates, send reminders to Head of Recruitment and ensure all players are eligible for fixtures
- Obtain International Clearance for foreign nationals and ensure you are up to date with current protocols for players of different registration status, track national team eligibility
- Collate and send player distance appeals where applicable
- Manage the Operations Management Application (IP).
- Assist with obtaining Staff paperwork, ensuring all new starters have a DBS, relevant certification, and qualifications prior to starting.
- Ensure every part-time member of staff receives a casual contract annually and every position is covered by a job description, with reporting lines, stored centrally.
- Update all databases: SRS and Staff Files
- Communicate with any staff who need badges/DBS renewing before expiry.
- Ensure all policies are clear, in date and transparent for audit.
- Collate the Academy monthly payroll
- First point of contact for the Academy, responsive for all Academy phone calls and emails.
- Liaise with the LFE on the Health & Safety Audit.
- Be available for either Saturday or Sunday, dependent on rota for match day coordination.
- Minute any meetings deemed relevant by Academy Manager.
- Deliver all Coach/Player/Parent Inductions.
- Line Manage Academy Operations Department. Manage Service Level Agreements within the Academy Organisation.
- Enhance Academy ‘business opportunities’
- Manage and oversee the Academy 1st team fixture ticket provision
- Commit to all Safeguarding and EDI requirements
Desirable personal attributes:
- Full clean driving licence
- Previous experience of working within the football or related industries
- Previous experience within a safeguarding environment
- Previous experience within Operations/Administration
Qualifications - essential:
- Enhanced DBS Check
- Equality eclaration
The EFL has introduced positive action measures aimed at tackling the under-representation of coaches and managers from Black, Asian and Minority Ethic (BAME) backgrounds which M.T.F.C. support. M.T.F.C. welcomes male applicants and female applicants
Salary - competitive salary based on relevant experience.
Please note that this is a vital position within the Academy department at Mansfield Town Football Club and will require a high degree of commitment to the role, including evening and weekend work.
Please send a C.V. and Covering Letter to neil.bainbridge@mansfieldtown.net (Academy head of operations)
Closing date for applications is Friday 10 July 2026
Interviews will be held on the weekend commencing 13 July 2026
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