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Club Secretary
Barnet · Barnet, Belgien
Role Purpose
The Club Secretary is responsible for the effective administration of the Football Operations department, ensuring the Club remains fully compliant with all governing body regulations and administrative requirements. The role acts as the primary liaison between the Club and football authorities, oversees player registrations and match administration across multiple teams, and supports the General Manager with football operational processes.
The postholder will provide administrative support to the General Manager on first team player transfers, loans and contract documentation, whilst taking ownership of the associated registration and governing body processes required to ensure compliance.
Essential
- Previous experience within football administration, ideally at a professional football club.
- Excellent understanding of FA, EFL and FIFA regulations and registration processes.
- Experience using football administration systems such as FCH, TMS and/or iFAS.
- Excellent organisational skills with the ability to manage multiple deadlines.
- Strong attention to detail and accuracy.
- Excellent written and verbal communication skills.
- High level of discretion and professionalism when handling confidential information.
- Strong IT skills, including Microsoft Office.
- Ability to work flexibly, including evenings, weekends and matchdays.
Desirable
- Experience working across First Team, Academy and Women's football operations.
- Knowledge of football disciplinary procedures.
- Experience coordinating football logistics and matchday operations.
- Full UK driving licence.
Key Responsibilities
Football Administration
- Support the General Manager with the administration of first team player transfers, loans, registrations and contract documentation.
- Manage all player registrations and associated administration for the First Team, Academy and London Bees.
- Maintain accurate player records using relevant football administration systems, including FIFA Clearing House, FIFA TMS and iFAS.
- Process international call-ups where required.
- Act as the Club's primary point of contact for player agents on administrative matters.
Governing Body Compliance
- Act as the primary liaison with governing bodies including the EFL, FA, FIFA and other relevant organisations.
- Ensure compliance with all competition rules, regulations and registration deadlines.
- Monitor regulatory changes and advise the General Manager on operational implications.
- Administer disciplinary matters, including player suspensions, fines and correspondence with governing bodies.
Match Administration
- Coordinate all home and away fixture confirmations for the First Team, Academy and London Bees.
- Prepare and submit all required match reports through FAS and iFAS systems.
- Manage kit colour submissions for First Team, Academy and London Bees fixtures.
- Coordinate matchday guest lists and communicate relevant matchday information to clubs and stakeholders.
- Provide matchday operational oversight for First Team and London Bees fixtures.
- Attend and operationally manage London Bees home fixtures.
Football Operations
- Support the planning and coordination of first team travel and logistics.
- Coordinate pre-season fixture administration, agreements and liaison with opposition clubs.
- Process Football Operations purchase orders and liaise with the Club's finance department regarding football operational expenditure.
- Manage relationships with external Football Operations suppliers.
- Coordinate requests from external scouts and oversee home scout attendance.
Communication & Stakeholder Management
- Build and maintain strong working relationships with governing bodies, clubs, player agents and external stakeholders.
- Work collaboratively with the Football Operations, Academy, Women's and Finance departments to ensure efficient operational delivery.
- Support the General Manager with wider Football Operations administrative projects as required.
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